Frequency reports

Frequency reports provide the statistical frequency values for survey data in counts and percentages.

To create Frequency reports, go to Analyze > Reports > Frequency in the survey navigation menu.

Overview

Frequency reports work with both draft and publish versions of the survey. 

• Copy tables: To copy a single table, open the three-dot   actions menu on that table's header. To copy all tables, use the copy button in the top toolbar.
• Expand/Collapse tables: To expand or collapse all frequency tables, click the double arrow icon.
• Nets and metrics: Add or edit nets and metrics from the actions menu. Nets and metrics added through the source code automatically display in the relevant table rows.
• Base changes: Use the actions menu to change the base, which lets you exclude respondents from a Frequency table based on their answers. The N-size and frequencies will update automatically.
• Saving reports: Reports can be saved with full viewing and editing functionality or as read-only (a single-page HTML view). Read-only reports can be launched at any time by clicking the open icon.
• Access: All saved reports are accessible in Deliverables. They're available to survey Makers and users from the same organization. See User access for reports for more information.

Creating a Frequency report

To create a new report, use the Settings on the right side of the screen. Customize your report by selecting respondent statuses, applying filters, and choosing the relevant survey fields to focus on the specific data you need.

Fields

Click Select All to include all survey fields or click in the Fields box to select only the fields you need. The report displays the survey fields in the order they are selected, but they can be reordered at any time by dragging and dropping them within the box or click the to reorder them by dragging the handles.

Configurations

Use the Records dropdown to define which respondent statuses should be included in the report. If weights have been added to the dataset, they will appear in the Weights dropdown. If none exist, this is disabled. Choose whether all tables display percents or counts by default by clicking the toggle, and adjust this setting for individual tables locally as needed.

Filters

Use the Filters dropdown to select previously created data cuts (found in the Pre-Built dropdown) or to build a new one. Date/Time and ID filters are also found here. For more information on creating data cuts, see Expression Builder.

Advanced

Use the Field Type dropdown to filter by question type (e.g., text or numeric) to limit the export to specific fields. Use the Display Draft Version toggle to pull data from either the most recent draft or published version of the survey. This toggle is only available when the latest version of the survey hasn't been published.

Frequency table types

The frequency table layout varies by question type. All tables show the number of respondents (N) who answered; if applicable, a separate count appears for decline to answer (DTA) responses. The N excludes DTA selections, and vice versa.

Nets and metrics display if programmed in the survey or added via the Nets & Metrics modal in the three-dot actions menu. If the question is rebased using the base feature, the total N-size and frequencies will update automatically, and a blue label will appear in the header.

Individual questions and variables

An example of the most common frequency table generated based on a radio question is below. This frequency table is the same for checkbox questions. If the number of respondents who saw a checkbox question differs from those who answered it, “N Checked” will appear in the banner above the table.

Text and textbox questions

For text questions and textbox questions, a View Responses link is provided instead of a data table. Click this link to open a Response report which provides the individual answers given.

Number and integer questions

Running a frequency report on numeric input questions gives you a set of aggregate statistics as well as a View Responses link.

Summary tables

Tables, loops, blocks, MaxDiffs, and ranking questions are displayed in a summary table. Summary tables aggregate data from each iteration of a question within a block or loop, as well as from each row in a table or rank question. A Frequency report for a typical radio table is below.

Checkbox tables are similar to radio tables, but also include data to compare N seen vs. N responses.

• N seen is the number of respondents who saw that specific row/column of the table.
• N responses is the number of respondents who answered that specific row/column.
• Avg # checked is the average number of selections made for that row/column.

Saving and editing reports

Reports can be saved with full viewing and editing functionality or as read-only. Read-only reports display in a single-page HTML view.

Editing a saved report is similar to creating a new one. If the saved report is not open, find it in Deliverables and double-click to open it. Make your changes in the Report Settings as needed.

Once the changes have been applied, the Save button will become active and include a dropdown menu. You can either overwrite the previous report by selecting Save Changes or create a new report by selecting Save As New or Save As Read-Only.