Response reports (r9)

Response reports display respondent answers in a spreadsheet format.

To access the Response Reports applet, go to Analyze > Reports > Response in the Survey Navigation menu.

Overview

• Open-end fields display the respondent's input as written, while closed-end fields display the selected option IDs.
• A Response report's columns can be sorted by clicking the column headers.
• Response reports provide access to Individual response reports.
• A saved Response report is accessible by a survey Maker or users from the same organization. See User access for reports for more information.

Creating a Response report

To create a new report, use the Report Builder on the right side of the screen. Customize your report by selecting respondent statuses, applying filters, and choosing the relevant survey fields to focus on the specific data you need.

Once you check Data Cut, you can select previously created data cuts from a dropdown list to apply to the report. To create a new data cut, click the wrench icon to open the Expression Builder.

You can configure the report to use fields and option data from either the Draft or the most recent Published version of the survey by selecting the appropriate option with the Question set dropdown.

The report displays the survey fields in the order they are selected, but you can drag and drop the selected fields to be reordered at any time.

Showing option descriptions

Response reports can display either the option IDs or the option descriptions (text) for closed-end fields. Expand the Show dropdown menu to switch between these options. The selected option will also determine what is downloaded.

Option ID

Description

Editing a saved report

Editing a saved report is similar to creating a new one. If the saved report is not open, find it in the Deliverables applet and double-click to open it. Make your changes in the Report Builder as needed.

Once the changes have been applied, the Save button will become active and include a dropdown menu. You can either overwrite the previous report by selecting Save Changes or create a new report by selecting Save As New.

Report vs. export

Although Response reports and deliverable exports are similar, there are some notable differences.

Data display for checkbox questions:

• Response reports display the data for checkbox questions in a single column. If multiple options are checked, they appear as a comma-separated list.
• Exports display the data for checkbox questions in multiple columns, with each option having its own column. Columns contain '1' for selected options and '0' for unselected ones.

Questions tab:

• Exports have a second tab called "Questions" which maps question and option IDs to the values in the column headers
• Response reports do not include this tab.