Version Notice: This article covers features in our r9/IS Pro platform. If you're looking for information on this topic related to r8, Delete Responses.
The Delete Responses applet permanently clears respondent records from the survey data. Once executed, this action cannot be reversed. Only certain user roles have access to this feature. For more information about user permissions, see Survey roles and rights.
This applet deletes all of the respondent's data and the record ID itself. To delete data from specific questions without deleting the record itself, use one of the following instead:
- Editing records in Individual Response reports
- Data Management > Add Data
- Data Management > Advanced Update
Note: If a report is open, displaying records which are deleted, the report will automatically refresh, removing the deleted responses.
Deleting records
To delete records, expand the Data Management button in the Analyze group, and select Delete Responses.
This launches the Delete Responses applet. The applet displays a menu to select which records should be deleted.
| Option | Description |
|---|---|
| Responses based on a filter |
This allows the user to define a set of criteria utilizing a modified version of the Report Builder. Note, the Record Selector has a refreshed look for r9, but the functionality is mostly the same as r8. You may also find the r8 article Record Selector helpful. |
| All responses |
This deletes all records from the survey. |
|
All test responses |
This clears test data only. All data with a testmode value greater than '0' is considered test data. For more information, see Test levels and 'testmode'. |
The next page displays a list of all IDs that are to be deleted which meet the criteria specified on the previous page. To confirm the IDs, click the checkbox at the bottom of the list, then click Delete.
On the subsequent page, a notification will confirm that the the IDs have been deleted.
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